Transfer Processing & Account Maintenance
- Provide transferring of stock (transfer agent and registrar).
- Provide maintenance of shareholder records.
- Mail forms W-8/W-9 forms to new accounts – posting taxpayer identification number certifications to FASTOCK system.
- Mail W-8 forms to foreign shareholders every three years.
- Mail dividend reinvestment information to new accounts and to existing accounts as requested. Code shareholder accounts for reinvestment.
- Mail direct deposit information to new accounts and to existing accounts as requested.
- Code shareholder accounts for direct deposit.
- Mail year-end tax information to shareholders.
Shareholder Services & Communication
- Provide Company specific shareholder contact number.
- Respond to shareholder correspondence/phone calls.
- Reporting of lost and recovered certificates to the SIC
(Securities Information Center).
- Prepare shareholder listings and labels as requested.
Dividend Disbursement
- Make payment of cash dividends to the shareholders of record as of the record date by mailing a check, payable to the registered shareholder, to the address of record or mailing address. Dividends are to be funded by the day checks are placed in the mail.
- Alternatively, upon proper request by a registered shareholder, and provided that funds are available at Hickory Point Bank & Trust on or prior to the payment date, make payment in accordance with the instructions provided by the shareholder.
- File required information returns concerning the payment of dividends and distributions.
Administrative Services
- Proxy solicitation and tabulation for routine meetings.
- Support efforts of proxy solicitor.
- Support efforts of dividend reinvestment plan administrator.
- Administration of employee stock purchase plan.
- Administration of a small share repurchase program.
- Lost shareholder research.
- Exchange Agent.
Direct Registration System
- Administration of direct purchase/dividend reinvestment plan.
Services offered by Hickory Point Bank & Trust, fsb’s Stock Transfer Department are not FDIC-insured, are not deposits or other obligations of Hickory Point Bank & Trust and have no bank guarantee, and are subject to investment risk including possible loss of principal value.
